11 Out of the Box Rules for Gmail

Many of us are avid Gmail users. With over a billion people using the service, it’s no wonder. But we all have our own way of managing it and what works for one person may not work for another. Here are 11 tips to help you spice up your inbox:Box Rules for Gmail

5 Out of the Box Rules for Gmail

1) Create rules in Gmail to automatically organize emails into folders or labels that matter most to you, like “Unread Mail” or “Upcoming Events.” You can also create filters based on the sender or keywords in the subject line.

2) Use stars as flags and labels: In order to mark certain emails as important without deleting them from your inbox, use starring them with a single click! This will allow you easy access later on.

  • You can also create labels to organize your inbox and emails that match certain criteria.
  • Create a label of “Upcoming Events” for those important messages you want to keep on top of like airline tickets, hotel reservations, or event updates. You will be able to start these as well so they are highlighted in different colors.
  • Create a label for “Personal” to categorize messages from close friends or family.
  • Create a filter with keywords like “Trip” and then move all emails about trips to the Trip folder automatically!

3) Use the Snooze function: If you have an email that is important, but not urgent enough to be a high priority, use the “Snooze” function. This will allow you to easily see those messages when they are relevant again in your inbox at a later date or time.

4) Turn on “Unsubscribe” and “Filter Spam”: Many of us are bombarded with spam messages in our inboxes. You can turn this off by going to Settings >> Filters and Blocked Addresses, then adding any email address or domain that you want to be filtered out!

  • This will limit your emails to those from people who really matter.
  • You can also unsubscribe from unwanted newsletters and other subscriptions by going to the “Unsubscribing” tab on Gmail >> Settings >> Automatic Filters and Blocked Addresses, then adding any email address or domain that you want to be filtered out!
  • Doing so will limit your emails to those from people who really matter.

5) Check your spelling before you hit send: This is a small thing, but will make all the difference in how professional emails come across.

  • If you are not sure about what word to use for a specific purpose or situation, try typing it into Google and seeing if any suggestions pop up!
  • Google Docs also has an automatic spell check feature that can help save you a headache.
  • This is a small thing, but will make all the difference in how professional emails come across!

6) Set up separate accounts for your work and personal emails: This will save you from having to constantly switch back and forth between different email accounts in order to manage them.

  • If you do this, it’s best practice to delete or archive the account that is not being used regularly.
  • This way, any important messages can be accessed easily on your work account if necessary.
  • This will save you from having to constantly switch back and forth between different email accounts in order to manage them! If you do this, it’s best practice to delete or archive the account that is not being used regularly. This way, any important messages can be accessed easily on your work account if necessary.

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